Workplace Policy

YouDigital has an ongoing remote work system where employees can work from any preferred location. This location is not dependent on religious, ethnic, or religious background, and we are to hire across Europe to reinforce this policy. We are also always prepared to provide facilities and opportunities for employees to work remotely as appropriate.

This remote work policy will remain in effect until YouDigital deems a change in circumstances compelling enough to warrant a review.


This workplace policy outlines the terms and conditions for all YouDigital employees who work from parts of Europe. We also work with freelancers and service providers from all over the world. YouDigital has a strong pro-remote stance and encourages employees to work remotely for inclusiveness and convenience. In its dedication to promoting inclusivity, YouDigital is committed to providing the facilities necessary to advance its remote working scheme.

2.0. SCOPE

This remote work policy applies to all YouDigital employees onsite within Poland and employees across Europe as YouDigital operates a fully remote working policy.

3.0. RISKS

YouDigital knows the risks associated with accessing and handling information for official work. Malicious actors can also threaten the mobility, technology, and information that make portable computing devices helpful to companies. Therefore, this policy also aims to mitigate the following risks:

  • Increased risk of equipment damage, loss or theft
  • Accidental or deliberate overlooking by unauthorized individuals
  • Unauthorized access to confidential or sensitive information
  • Unauthorized introduction of malicious software and viruses

Given this, YouDigital implores all employees to strictly adhere to its data protection, privacy, and employee security handbook to prevent exposure and liability of the company.


All employees have the privilege of working entirely remotely. All employees must sign a remote work contract with the manager for individual sign-off beforehand. While working remotely, employees must adhere to the conditions set out in the Employee Handbook. All policies around conduct, confidentiality, sick leave, and vaccination continue to apply, regardless of location.


Employees are required to be available for communication needed during work hours. Such communication can be conducted through audio conferencing or instant messaging mediums such as Zoom, Microsoft Teams, Google Meet, Email, Slack, and phone. Employees are also responsible for updating the following where instances may arise.

  • Update of the shared Google Calendar with current location and working hours.
  • Update Slack with required responses and respond to emails as soon as the opportunity arises but not later than 10 hours after the response is required.
  • Check-in with the direct manager at least twice a week. 
  • Any other task they may consider necessary in the due course of performing their duties.


Employees may be required to attend meetings at intervals where needed. Due to its remote policy, YouDigital encourages all employees to participate in the discussions via video conferencing. Where such is unavailable, employees may call in when due. If an employee cannot participate in a given session for compelling reasons, such must notify the manager or direct supervisor and schedule a debrief with the meeting attendees within 72 hours.


YouDigital provides prompt and effective technical support for all its employees. Remote employees who experience technical difficulties relating to the company’s equipment, software or other facilities can endeavor to contact technical support for timely assistance.


All employees must take proper measures and precautions to certify the protection of company data, information, and assets. Some of these measures include – but are not limited to 

  • Password protection for all equipment, facilities, and files
  • Maintenance of current device security settings
  • Update all security software
  • Non-disclosure of personal device passwords, pins, or settings
  • Restriction from accessing prohibited sites
  • Restriction from using publicly accessible Wi-Fi